Cameleoo is a modern type of Case Management platform that enables the construction of document workflow & archive systems. It is a complete unique architectural solution, with a range of business functionality, based on commonly used standards and leading technologies.


  • The platform has a number of ready-made templates and applications, also provides the ability to build solutions that support business processes according to any of the customer’s needs with the best technology and with the support of modern ECM and BPM platform.

  • Cameleoo is the result of our completed projects as well as a response to the deficiencies of the existing ECM solutions and the demands of Customers towards Enterprise Content Management and Business Process Management technologies.

  • Cameleoo manages not only documents, but also information, where the document may be part of a supported information. A key element of the platform is a business process and its related performers.

  • The current version Cameleoo 3.0 collects the experience gained over the last few years of implementation, both in public institutions and commercial enterprises of various sectors.

  • Unique technologies, user interface based on the GXT and Groovy technology as well as embedded Activity BPM engine allow Customers to adapt document management system to their needs.



• Ensuring compliance with procedures, internal regulations and related laws to legislate, transfer, archive and manage cases concerning incoming and outgoing correspondence.
• Use powerful workflow modules, lifecycles and access rights for documents and cases, depending on the organizational structure and calendar presence.
• Support for multiple channels of incoming and outgoing correspondence, including ePUAP (Polish governmental communication standard), Fax, scanned documents with OCR, as well as a full support for certified digital signature including multilevel countersigned


• Mechanisms for automatic processing of scanned invoices. OCR process and business logic are based on attributes of registered invoice document.
• Configurable dictionaries and taxonomies that govern the right of access to information, the breakdown position invoices, cost allocation and access to related information (for eg. agreements).
• Wide range of integration with internal systems (for eg. SAP) and external (for eg. E-court).


• The organizational structure and a calendar for managing user roles in the appropriate units of the structure. By default permissions are applied according to the organizational structure.
• The substitution module allows for planning and settlement of employee leave and absences.
• Dedicated simple business processes depend on the logic of the lifecycle and business operations based on the status of the object and user role.


• Manage automatic business rules of document archiving based on special forms. The ability to determine the validation rules for archived documents such as preventing lunching the archive process without complete project description.
• Apply permission template to a document depending on its type, type and archive category.
• Ability to use multiple repositories / databases as a data storage space, including also automatic resource selection based on configurable business rules.


• Integration with workflow engines, based on support of the BPMN standard (Activity engine) and enterprise service bus (WSO2).
• Configure business processes through a dedicated configuration forms attributed to specific workflow steps. The possibility of using the processing logic and process only variables and process-level Cameleoo forms.
• Adaptation of any workflow, created on the basis of electronic forms, configuration tools, documents and templates, and the use of digital signature.


• An platform to run applications in the areas of property records, occupation of roadway, monuments records, licenses to sell alcohol, Municipal Waste Service, City Council’s work management, public procurement.
• Configurable mechanisms for integration with other systems and public platforms, such as ePUAP, KIR and GIS.
• Environment of the municipal applications can share data between systems and communicate with the specified external data and information sources, and publish content to a designated external interfaces, such as public information portals.



• Managing data model
Manage data model in a comprehensive manner. Add and edit attributes, their assignment to the fields on the form and the relationships between objects from the admin interface of the application. Generate graphical preview of the latest version of the relational data model in a few seconds.

• Building forms and views registries
Define the arrangement of fields on the form. Configure the conditional visibility, editability or enforceability of any value, depending on the object, they belong to the group / role or the defined business rule. All these changes in the application implements without interrupting system availability. Manage and administer all forms from the Cameleoo user interface.

• Configuration of the process
Cameleoo platform enables you to define your own business rules of process control. Build diagram of an workflow in an integrated BPMN 2.0 process modelling environment and then configure and customize the process to suit your needs from the administrative panel of Cameleoo.


• Support for multiple repositories and databases
Build your own integration logic of existing data sources, which will be implemented on the Cameleoo platform offering you extensive functionality of DMS. Get access to multiple repositories and databases from a single interface in both a manual and by the rules of automatic import / data replication. Cameleoo supports several object repositories, such as Alfresco, EMC Documentum, Microsoft Sharepoint, IBM Filenet, Liferay Portal and Oracle WebCenter Content.

• The modular design of the interface
Define separate registries providing different business logic and manage access to them through the configuration of the system permissions and roles. Create an enterprise-class system that supports any number of business processes in a single environment without the need to integrate them with the dedicated tools often offered on the basis of different, mutually incompatible technologies.

• Ready-functional modules
Use the ready integration in the context of digital signature, scanning systems, handling 3D and 2D codes and automated publishing to build your personal document management system. Family integrated Cameleoo products are constantly increased by the most widely used mechanisms.


• Friendly interface
Manage tasks and documents in the records, where you can adjust the column view to individual needs, saving personalization settings in your browser. Manage work in the registers of the case records or tree structure. Monitor workflow from the system calendar and receive system notifications.

• Terminology adapted to the organization
System setup allows you to edit the label of an form, registry and operation buttons defined in the implemented in the Cameleoo application. Full management of dictionaries, organizational structure and job descriptions as well as fit process specifics, everything can be changed to help your users in work.

• Configurable permissions model
Manage the visibility of documents and tasks in the system by configuring users in the organizational structure, assign users to unit groups and roles. Structure of units and employees correspond with specific organizational rules and use rights, fitting the visibility of options, documents, operations and workflow to minimum permitted access


• Continuous availability of applications
Make quick fix and publish new versions of the configuration during production running of the system. Configure modifications due to the nature of work on the so-called thin client application can be carried out without stopping the system functions.

• Two levels of configuration
Configure the system using predefined forms quickly and without technical knowledge. Advanced configuration of complex business rules define the analysis phase to the initial implementation in the rollout of the system, or enter in the course of his life on your own using imperative and functional configuration Groovy language. It also includes the ability to self-configure WebService calls that enables integration with other systems!

• Effective control of system version
Using the tools of export / import control the configuration of the production version of the system. Configuration files move between the development environment – test – production in XML format. This allows precise control over the process of application development and correction of errors.


• Cameleoo Cloud – PaaS/SaaS
Take advantage of the cloud-based Platform as a service offer to build and maintain the electronic workflow environment without the need for the costs of investment in infrastructure. Use the service plan to ensure that your application instant access to support opportunities to develop your Cameleoo configuration.

• Dedicated range of municipal applications
If you are a local government representative ask our sales representatives for the special offering to run Cameleoo cloud applications in municipal option. Run municipal applications in your organization’s domain-systems within a few weeks since the release of the environment. Use the data migration mechanism to build municipal systems lexical data, organizational structure, codification of cases and documents and transfer the data sources.


• Permission sets
Build object-oriented data model, taking control over the permissions policy for users, groups and roles. Permission policies can be assigned to any element in Cameleoo application, document or data processed by the system. Mechanisms of substitutions and temporary access automatically adjust access rights to information.

• Organizational Structure
When building an application Cameleoo rights model can be based on organizational structure, formal subordination team members to their superiors, or according to business arising from management positions in the organization.

• Integration with any class solution IDM
Automatically import user data from the system one or more directory services (Active Directory). Configurable business rules are used to determine how to automatically import data. SSO mechanisms will allow you to enable easy and quick access to the system’s users.


• Dictionaries
Support for multiple data sets in the context of the language dictionary versions created in the system. Default Cameleoo have dictionaries in English, German and Russian.

• Aliasing
Build configuration of the platform under the aliases for the elements to build user interfaces in multiple languages, thus providing users with the choice of language when logging or configuration profile.


Supported databases

Supported ECM platforms

Supported BPM engines

User interface and business logic

Peripheral technologies

Browser support

Cameleoo user interface technology is based on Sencha GXT, fastest and richest library for building modern web applications using JAVA. Cameleoo supports supports Safari 6+, Firefox, Internet Explorer 8+, Chrome, and Opera 12+. Older versions of Internet Explorer are supported by natively built-in Google Chrome Frame.



Module for digital signature and additional set of attributes for electronic signed documents stored in Cameleoo. Signature and countersignature of a single user. Full support and the ability to use a digital signature as part of the process of handling cases and documents. Native support for cards and tokens KIR Szafir.


An additional set of configuration functions and interfaces provide more opportunities for Cameleoo integration with external systems and the development of new solutions. The possibility of using JavaScript embedded options in Cameleoo. The module introduces the wide possibility of using the REST API within the Cameleoo. Additional configuration options and new mechanisms for the forms and Cameleoo registries.


Module integrates Cameleoo with printers of one- and two-dimensional codes. Adds the support for the native operational commands of EPL and ZPL languages. The ability to generate code with a single click from the Cameleoo interface. Native support for ZEBRA.


The application provides synchronization, transfer and migration of business applications between different environments, eg. between test and production environments. Sync features ensure consistency and accuracy of data by preventing the creation of duplicates in the repositories. The application provides a complete definition of the rules and synchronization, including binary data stored in repositories supported by Cameleoo.


Cameleoo expansion module contains a set of systems integration mechanisms with OCR engines. New features in the use of multiple indexing, integration with MFPs. Support for EMC Captiva, ABBYY Recognition Server and Oracle Document Capture.


This module provides integration with governmental ePUAP service based on configuration. Provides two-way communication with ePUAP correspondence inboxes. Provides the ability to manage multiple mailboxes. Integration within the digital signature service, verifies its correctness. Official communications service. Native introduction of ePUAP within Cameleoo as part of the configuration.


Cameleoo offer is based on two variants of software distribution. The first is the traditional on-premise licenses installed within the customer environment. The second option is the use cloud services, where a license is delivered as a Cameleoo Cloud license. Traditional on-premise licenses are sold in the form of non-terminable license with an annual package of support (maintenance) and, with assured access to service.cameleoo.com. Cloud-type licenses are sold in the form of contract packages SaaS/PaaS minimum of 6 months, the price includes access to the environment for the required number of users, provided support and special support for Cloud customers such as call center and substantive support for municipal applications.


On-premise license

  •  Fully configurable application
  •  Support within the Service Center
  • Available implementation services
  • Pre-configured packages available as options under license / agreement

Cloud license

  • Fully configurable applications, and access to pre-configured packages:
    Correspondence management
    Digital archive
    Document workflow
    Municipal Systems
  • Support within the Service Center
    Dedicated customer substantive support for municipal applications
    Dedicated phone support
  • Changes and modifications of pre-configured packages for the price of a part of the commissioning SaaS services (eg. personalization)
  • Integration with external systems under contract for the provision of services


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Cameleoo has a rapidly growing group of customers. Among the companies and organizations that have used or use our software, we can distinguish:

• Polish Oil and Gas Company
• Dr. Josef RAABE Publishing Company Sp. z oo
• LaFarge Cement SA
• Polish Agency for Enterprise Development
• Financial Supervision Authority
• Dom Development SA
• Regita Sp. z o.o.
• The National Judicial Council
• The Ministry of Finance
• Customs Office Poznan
• other public institutions

In many cases, we offer the possibility of contact and reference visits.




IT.expert Sp. z o.o. has existed on the IT market since the year 2000. For over 15 years we have been supplying comprehensive IT solutions, optimally aligned with the needs of our Customers. Thanks to many years of experience, as well as cooperation with leading manufacturers in the IT market, we have created a unique product and service portfolio, dedicated to broadly understood business. We specialize in advising and integration of state-of-the -art IT solutions and services for such industries as: finance, manufacturing and the public sector. We offer our Customers competences which ensure high standard of services, as well as access to the best offer on the market, in such areas as: Smart City, Mobility, Cooperation , Security, Cloud, and Outsourcing.